Mailing address instruction

Pursuant to Article 40 § 4 and 5 of the Act of 14 June 1960 – Code of Administrative Procedure (consolidated text Journal of Laws of 2024, item 572 as amended)

Article 40 § 4. A party who does not have a place of residence or usual abode or a seat in the Republic of Poland, another European Union member state, the Swiss Confederation or a member state of the European Free Trade Association (EFTA) – a party to the agreement on the European Economic Area, if it has not appointed an attorney to conduct the case residing in the Republic of Poland and does not act through a consul of the Republic of Poland, shall be obliged to appoint an attorney for service in the Republic of Poland, unless service is effected by means of registered electronic delivery.

Article 40 § 5. If no representative has been appointed for service of process, any correspondence intended for that party shall be left on the case file as served. The party should be advised of this at the time of the first service. The party should also be informed about the possibility to submit a reply to the letter instituting the proceedings and explanations in writing, as well as about the person who may be appointed as a representative.

Basic instruction regarding mailing address
If your personal mailing address is located outside of:

Poland

other European Union country

Iceland

Liechtenstein

Norway

Swiss Confederation

and you’re not acting via the Consul of Poland,

your University documents on admission and other decisions and letters will stay in the case file and will be marked as delivered. You will receive scans of these documents in the ERK system.

In this situation, to receive the documents in paper form, you must authorise a person who resides in Poland to receive your documents in your name. You can do that by signing a document called “power of attorney for delivery”.

(You – the authorizing party – need to write your personal data in the top part of the first page and sign the document with your name and surname on the first and second page. The person you’re authorizing – the proxy – needs to write their personal data on the bottom part of the first page and sign the document with their name and surname on the second and fourth page.)

You can write a response or explanation to any letter initiating a University procedure.

Full mailing address instruction is available above.

Legal basis: Article 40 § 4 and 5 of the Act of 14 June 1960 — Code of Administrative Procedure (consolidated text Journal of Laws of 2024, item 572)

Power of attorney for delivery

available in your ERK account and in Download